How to Write an Authorization Letter for PSA (Birth, Marriage, CENOMAR & Death Certificates)
Need someone else to process your PSA documents for you? Whether you’re abroad, busy, or simply unable to visit a PSA office, you can authorize a trusted person to do it on your behalf through an authorization letter. An authorization letter for PSA lets a trusted person process and claim your birth, marriage, death, or CENOMAR certificate on your behalf.
In this guide, you’ll learn how to write a valid authorization letter for PSA, the official requirements about PSA authorization letter, including ready-to-copy samples in both English and Tagalog, step-by-step instructions, and quick answers to common questions.
What is an Authorization Letter for PSA?
An authorization letter is a short-written document that gives another person legal permission to request or receive your PSA records. It’s commonly used when:
This letter serves as official proof that you’ve given your consent which makes the process smoother, faster, and compliant with PSA’s identification rules. Also learn our guide on authorization letter for motorcycle if you need to borrow motorcycle.
Why Do You Need an Authorization Letter?
You’ll need one when someone else will:
In short, if you can’t appear in person, this letter allows your representative to act on your behalf as long as both of you present valid IDs.
PSA Authorization Letters Samples For Word Office
All Types • English & Tagalog • Ready To Use
Click anywhere on the letter → Copy it, Edit it and Use it Freely
1. Birth Certificate
English
Date----------- AUTHORIZATION LETTER To Whom It May Concern: I, [Your Full Name], of legal age, [single/married/widowed], Filipino, presently residing at [Your Complete Address], holder of valid ID [ID Type & Number], do hereby authorize [Representative’s Full Name], of legal age, residing at [Representative’s Address], holder of valid ID [Representative’s ID & Number], to request, process, pay for, and claim one (1) certified true copy of my PSA Birth Certificate (Name: [Name on Certificate], Date of Birth: [Month Day, Year], Place of Birth: [City/Province]) from any PSA Serbilis outlet. My representative is also authorized to accomplish and sign the application form, pay the required fees, and receive the requested document and official receipt. This authorization is valid until December 31, 2026 or until the transaction is completed. Attached are clear photocopies (front and back) of our valid government-issued IDs. Sincerely yours, ___________________________________ ___________________________________ [Your Full Name] [Representative’s Full Name] (Signature over printed name)
Tagalog
Date----------- PAHINTULOT NA SULAT Kinaukulan: Ako si [Buong Pangalan Mo], may sapat na gulang, [single/kasal/balo], Pilipino, nakatira sa [Buong Address Mo], may valid ID na [ID at Numero], ay binibigyan ng buong kapangyarihan si [Buong Pangalan ng Kinatawan], may sapat na gulang, nakatira sa [Address ng Kinatawan], may valid ID na [ID ng Kinatawan], na mag-request, magbayad, at kunin ang isang (1) certified true copy ng aking PSA Birth Certificate (Pangalan: [Pangalan sa Certificate], Petsa ng Kapanganakan: [Buong Petsa], Lugar: [Lungsod]). Pinapahintulutan ko siyang punan at pirmahan ang application form, magbayad ng bayad, at tanggapin ang dokumento at resibo. Wasto ang pahintulot na ito hanggang Disyembre 31, 2026 o hanggang matapos ang transaksyon. Nakalakip ang malinaw na photocopy ng aming valid IDs. Lubos na gumagalang, ___________________________________ ___________________________________ [Buong Pangalan Mo] [Pangalan ng Kinatawan] (Lagda sa ibabaw ng pangalan)
2. Marriage Certificate
English
Date----------- AUTHORIZATION LETTER To Whom It May Concern: I, [Your Full Name], of legal age, married, Filipino, residing at [Your Address], holder of [ID & No.], do hereby authorize [Representative’s Full Name], of legal age, holder of [Representative’s ID & No.], to request, process, pay for, and claim one (1) certified true copy of our PSA Marriage Certificate (Husband: [Name], Wife: [Name], Date of Marriage: [Month Day, Year], Place of Marriage: [City/Province]). My representative may accomplish and sign forms, pay fees, and receive the document and receipt. This authorization is valid until December 31, 2026 or until completed. Attached: photocopies of valid IDs. Sincerely yours, ___________________________________ ___________________________________ [Your Full Name] [Representative’s Full Name]
Tagalog
Date----------- PAHINTULOT NA SULAT Kinaukulan: Ako si [Buong Pangalan Mo], may sapat na gulang, kasal, Pilipino, nakatira sa [Address Mo], may ID na [ID Mo], ay binibigyan ng kapangyarihan si [Pangalan ng Kinatawan] na kunin ang PSA Marriage Certificate namin (Asawa: [Pangalan], Asawa: [Pangalan], Petsa ng Kasal: [Petsa], Lugar: [Lungsod]). Pinapayagan ko siyang magbayad at tanggapin ang dokumento. Wasto hanggang Disyembre 31, 2026. Nakalakip ang photocopy ng IDs. Lubos na gumagalang, ___________________________________ ___________________________________ [Buong Pangalan Mo] [Pangalan ng Kinatawan]
3. CENOMAR (Certificate of No Marriage)
English
Date----------- AUTHORIZATION LETTER To Whom It May Concern: I, [Your Full Name], of legal age, [single/married], Filipino, residing at [Your Address], holder of [ID & No.], hereby authorize [Representative’s Full Name], holder of [Representative’s ID & No.], to request, pay for, and claim one (1) certified true copy of my PSA Certificate of No Marriage Record (CENOMAR). My representative may sign forms, pay fees, and receive the document. Valid until December 31, 2026. Attached: photocopies of IDs. Sincerely, ___________________________________ ___________________________________ [Your Full Name] [Representative’s Full Name]
Tagalog
Date----------- PAHINTULOT NA SULAT Kinaukulan: Ako si [Buong Pangalan Mo], may sapat na gulang, [single/kasal], Pilipino, ay binibigyan ng kapangyarihan si [Pangalan ng Kinatawan] na kunin ang aking PSA CENOMAR. Pinapayagan ko siyang magbayad at tanggapin ang dokumento. Wasto hanggang Disyembre 31, 2026. Nakalakip ang photocopy ng IDs. Lubos na gumagalang, ___________________________________ ___________________________________ [Buong Pangalan Mo] [Pangalan ng Kinatawan]
4. Death Certificate
English
Date----------- AUTHORIZATION LETTER To Whom It May Concern: I, [Your Full Name], [relationship to deceased, e.g., child/spouse], Filipino, residing at [Your Address], holder of [ID & No.], authorize [Representative’s Full Name] to request, pay for, and claim one (1) certified true copy of the PSA Death Certificate of the late [Full Name of Deceased], who passed away on [Date] at [Place]. My representative may sign forms and receive the document. Valid until December 31, 2026. Attached: photocopies of IDs. Sincerely, ___________________________________ ___________________________________ [Your Full Name] [Representative’s Full Name]
Tagalog
Date----------- PAHINTULOT NA SULAT Kinaukulan: Ako si [Buong Pangalan Mo], [anak/asawa ng yumaong], ay binibigyan ng kapangyarihan si [Pangalan ng Kinatawan] na kunin ang PSA Death Certificate ng yumaong [Pangalan ng Yumaong], pumanaw noong [Petsa] sa [Lugar]. Pinapayagan ko siyang magbayad at tanggapin ang dokumento. Wasto hanggang Disyembre 31, 2026. Lubos na gumagalang, ___________________________________ ___________________________________ [Buong Pangalan Mo] [Pangalan ng Kinatawan]
5. General – For Any PSA Document
English
Date----------- AUTHORIZATION LETTER To Whom It May Concern: I, [Your Full Name], of legal age, Filipino, residing at [Your Address], holder of [ID & No.], hereby authorize [Representative’s Full Name], holder of [ID & No.], to process, pay for, and claim ANY PSA document (Birth / Marriage / Death / CENOMAR) under my name or related to me. My representative may sign forms, pay fees, and receive documents. Valid until December 31, 2026. Attached: photocopies of IDs. Sincerely, ___________________________________ ___________________________________ [Your Full Name] [Representative’s Full Name]
Tagalog
Date----------- PAHINTULOT NA SULAT Kinaukulan: Ako si [Buong Pangalan Mo], ay binibigyan ng kapangyarihan si [Pangalan ng Kinatawan] na kunin ang ANUMANG PSA dokumento (Birth/Marriage/Death/CENOMAR) sa ilalim ng pangalan ko. Pinapayagan ko siyang magbayad at tanggapin ang mga dokumento. Wasto hanggang Disyembre 31, 2026. Lubos na gumagalang, ___________________________________ ___________________________________ [Buong Pangalan Mo] [Pangalan ng Kinatawan]
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Authorization Letter Sample for PSA PDF
How to Write an Authorization Letter for PSA
Your letter should be short, polite, and clear. It must include:
- Your full name and address
- Your representative’s full name and address
- The list of PSA documents to be requested
- A clear statement authorizing your representative
- Copies of valid IDs for both parties
- Your signature (matching your ID)
Requirements For PSA Authorization Letter
Before you begin, prepare the following:
From the Document Owner (you):
From Your Representative:
List of Accepted Valid IDs
When visiting the PSA, any of the following are accepted as valid proof of identity:
How to Use Authorization Letter for PSA Online Appointment
If you’re booking your appointment online, here’s what to do:
Step 1: Prepare the Authorization Letter
Step 2: Go to the PSA Website
Step 3: Register or Log In
Step 4: Choose the PSA Branch
Step 5: Select the Document Type
Step 6: Pick a Date and Time
Step 7: Pay the Processing Fee
Step 8: Give the Letter to Your Representative
Step 9: Representative Claims the Documents
Your representative should bring:
Tips for a Smooth PSA Transaction
Conclusion
Writing an authorization letter for PSA is simple and it saves time when you can’t go in person. As long as your representative has your signed letter, valid IDs, and a confirmed appointment, they can process your request quickly.
Whether it’s for a birth certificate, marriage record, CENOMAR, or death certificate, this small letter makes big tasks easy. So, if you’re away, busy, or need someone to handle it for you, follow this guide and your PSA documents will be in safe hands.
