How to Make an Authorization Letter for Motorcycle? LTO Authorization Letter Sample

ByAdmin

In the Philippines, it’s pretty common for motorcycle owners to ask someone else to handle things like registration, renewal, or even using their motorbike for delivery apps such as Lalamove, Grab, or Joyride. happens, you’ll need an authorization letter for motorcycle.

It’s a simple document that lets another person use or manage your motorcycle legally on your behalf. Whether it’s for selling, borrowing, registration renewal, or just using it for delivery, this letter protects both you and the person you’re authorizing.

What Is an Authorization Letter for Motorcycle?

An authorization letter for motorcycle is a short, written letter that gives another person permission to use, sell, or process documents for your motorcycle. Here are some common situations where you need letter of authorization:

  • Authorization letter for motorcycle or Vehicle use: In this type of authorization letter, you give permission someone to ride or use your motorbike or vehicle.
  • Authorization letter to use motorcycle for Lalamove or Grab: In this type of letter of authorization you let someone to use your vehicle or motorcycle for delivery or transport service riders.
  • Authorization letter for renewal of motorcycle registration LTO – This letter of permission lets other person to process documents for the renewal of your motorcycle registration if you can’t go to the LTO yourself.
  • Authorization letter for selling motorcycle: This letter of authorization gives authority to your selected person to sell your motorcycle on your behalf.
  • Authorization letter for borrowing motorcycle: if you’re lending it to a friend or relative.
Authorization Letter for Motorcycle

What Is an Authorization Letter for Selling Motorcycle?

An authorization letter for selling motorcycle is used when the owner can’t personally sell it. For example, maybe you’re working abroad or too busy to meet the buyer. This letter allows someone you trust (called the attorney-in-fact) to sell your motorcycle for you.

And it also save the representative from future trouble as he/she would have the authorization letter as proof that he sold the motorcycle with the owner’s permission so he won’t be accused of theft or fraud in future. It should include details like:

  • Your full name and address
  • The authorized person’s name
  • Motorcycle details (make, model, color, plate number, engine number, chassis number)
  • What you’re allowing that person to do (e.g., “sell the motorcycle”)
  • Your signature and the date

In the Philippines, if you’re authorizing someone to sell your motorcycle or vehicle, make sure the letter is notarized and meets with LTO requirements.

What to Include in Your Authorization Letter for Motorcycle

Writing one is easy. Here’s what to include:

  1. Date and Place: When and where you’re writing the letter.
  2. Recipient Details: Full legal name and address of the person you’re authorizing.
  3. Subject Line:  For which you are authorizing someone like “Authorization Letter for Motorcycle Use”.
  4. Your Information: Your full legal name as mentioned on Phil Id, address, and valid ID.
  5. Motorcycle Details:  Must add:
    • Model year
    • Color  
    • Plate number
    • Engine number
    • Chassis number.
  6. Purpose of Authorization: For example, “to use my motorcycle for deliveries” or “ to process registration renewal”.
  7. Duration: How long the letter is valid.
  8. Signatures:  Yours, the authorized people, and witnesses.
  9. Notarization: Especially if it’s for selling or legal transfer.

Optional but useful:

  • Special instructions (like “don’t sell below ₱60,000”)
  • Contact numbers
  • Revocation clause (if you want the right to cancel it anytime)

Documents You Should Attach

To make your authorization letter for motorcycle use or sale valid, attach the following:

  • Copy of vehicle registration (OR/CR)
  • Copies of valid IDs (both parties)
  • Photos of the motorcycle showing its current condition
  • Latest official receipt (OR) from registration

These attachments help confirm ownership and avoid issues when submitting to LTO or when dealing with buyers.

 Sample Authorization Letter for Motorcycle Use

[Your Full Name]
[Your Address]
[Date]

To Whom It May Concern:

I, [Your Name], the registered owner of a motorcycle with the following details:

  • Make/Model: [e.g., Yamaha Mio 125]
  • Plate Number: [ABC-1234]
  • Engine Number: [123456789]
  • Chassis Number: [987654321]

I hereby authorize [Authorized Person’s Name], of legal age and residing at [Address], to use my motorcycle, for the delivery services such as Grab or Lalamove or for personal use.

This authorization is valid from [Start Date] to [End Date], unless revoked earlier. Attached are copies of our valid IDs and motorcycle registration for reference.

Sincerely,
[Signature]
[Your Printed Name]

Conforme:
[Authorized Person’s Signature]
[Authorized Person’s Printed Name]

Authorization_Letter_for_Motorcycle_Use_EnglishDownload

Tips When Making an Authorization Letter for Motorcycle

  • Keep it short and easy to read.
  • Always double-check the motorcycle details.
  • Attach your IDs and OR/CR copies.
  • Get it notarized if it involves money or ownership transfer.
  • Keep one copy for yourself.

Conclusion

Making an authorization letter for motorcycle in the Philippines isn’t complicated. Whether it’s an authorization letter for using motorcycle, selling, borrowing, or renewing registration, just remember to include proper details and don’t forget to sign it. If you’re using it for Grab, Lalamove, Angkas, or Joyride, this simple document will save you time and keep your transactions legal and smooth.

Frequently Asked Questions (FAQs)

It’s a legal letter that lets another person use, renew, register, or sell your motorcycle on your behalf when you can’t do it personally.

You can set the validity period yourself some people make it valid for a few months, while others set it until the task is completed. Always mention the duration of authority in the letter.

Yes, as long as it follows the standard authorization letter format for motorcycle, includes correct details, and you both sign it. You can adjust the format depending on whether it’s for using, selling, or registration.

Yes, you can create an authorization letter for borrowing motorcycle or authorization letter for driving motorcycle. Just make sure it states that you are giving permission to use it temporarily.

Not always. If it’s only for using or renewing registration, notarization isn’t required. But if it involves selling, deed of sale, or ownership transfer, it should be notarized.

Yes. The LTO (Land Transportation Office) accepts authorization letters, especially for renewal of motorcycle registration or plate number release, as long as it includes valid IDs and OR/CR copies.

Absolutely. You can make an authorization letter to use motorcycle for Lalamove, Grab, Joyride, or Angkas. This allows riders to use your bike legally for work.

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