How to Make an Authorization Letter for Motorcycle? LTO Authorization Letter Sample
In the Philippines, it’s pretty common for motorcycle owners to ask someone else to handle things like registration, renewal, or even using their motorbike for delivery apps such as Lalamove, Grab, or Joyride. happens, you’ll need an authorization letter for motorcycle. It’s a simple document that lets another person use or manage your motorcycle legally on your behalf.
Whether it’s for selling, borrowing, registration renewal, or just using it for delivery, this letter protects both you and the person you’re authorizing. In this guide we have we have added all the ready to use authorization letters for for motorcycle for all types of use in copy to paste format that you can copy and paste it on any document editor and can edit it according to your need both in English and Tagalog please browse below to copy them.
What Is an Authorization Letter for Motorcycle?
An authorization letter for motorcycle is a short, written letter that gives another person permission to use, sell, or process documents for your motorcycle. Here are some common situations where you need letter of authorization:
What Is an Authorization Letter for Selling Motorcycle?
An authorization letter for selling motorcycle is used when the owner can’t personally sell it. For example, maybe you’re working abroad or too busy to meet the buyer. This letter allows someone you trust (called the attorney-in-fact) to sell your motorcycle for you.
And it also save the representative from future trouble as he/she would have the authorization letter as proof that he sold the motorcycle with the owner’s permission so he won’t be accused of theft or fraud in future. It should include details like:
In the Philippines, if you’re authorizing someone to sell your motorcycle or vehicle, make sure the letter is notarized and meets with LTO requirements.
What to Include in Your Authorization Letter for Motorcycle
Writing one is easy. Here’s what to include:
- Date and Place: When and where you’re writing the letter.
- Recipient Details: Full legal name and address of the person you’re authorizing.
- Subject Line: For which you are authorizing someone like “Authorization Letter for Motorcycle Use”.
- Your Information: Your full legal name as mentioned on Phil Id, address, and valid ID.
- Motorcycle Details: Must add:
- Model year
- Color
- Plate number
- Engine number
- Chassis number.
- Purpose of Authorization: For example, “to use my motorcycle for deliveries” or “ to process registration renewal”.
- Duration: How long the letter is valid.
- Signatures: Yours, the authorized people, and witnesses.
- Notarization: Especially if it’s for selling or legal transfer.
Optional but useful:
Documents You Should Attach
To make your authorization letter for motorcycle use or sale valid, attach the following:
- Copy of vehicle registration (OR/CR)
- Copies of valid IDs (both parties)
- Photos of the motorcycle showing its current condition
- Latest official receipt (OR) from registration
These attachments help confirm ownership and avoid issues when submitting to LTO or when dealing with buyers.
Authorization Letter For Motorcycle Ready To Use Samples
All Scenarios • English & Tagalog • One-Click Copy • Ideal For Word File Format
1. For Delivery Riders (Lalamove, Grab, Angkas, Joyride, Foodpanda)
English
Date----------- AUTHORIZATION LETTER To Whom It May Concern: I, [Owner’s Full Name], of legal age, Filipino, residing at [Complete Address], registered owner of motorcycle: Make/Model : [e.g., Yamaha NMAX 155] Plate Number : [e.g., 1234 AB] MV File No. : [number on CR] Engine/Chassis : [numbers] hereby authorize [Rider’s Full Name], holder of Driver’s License No. [license no.] valid until [date], to operate the above motorcycle for delivery services (Lalamove, Grab, Angkas, Joyride, Foodpanda, etc.). Valid: Date----------- – Date----------- Attached: photocopies of my ID, OR/CR, and rider’s license. Sincerely, ___________________________________ ___________________________________ [Owner’s Full Name] [Rider’s Full Name – optional]
Tagalog
Date----------- PAHINTULOT NA SULAT Kinaukulan: Ako si [Buong Pangalan ng May-ari], may sapat na gulang, Pilipino, nakatira sa [Buong Address], ang rehistradong may-ari ng motorsiklo: Brand/Model : [hal. Honda Click 160] Plaka : [hal. ND 5678] MV File No. : [number sa CR] ay binibigyan ng buong kapangyarihan si [Buong Pangalan ng Rider], may lisensya bilang [license number] wasto hanggang [petsa], na gamitin ang motor para sa delivery (Lalamove, Grab, Angkas, Joyride, Foodpanda, atbp.). Wasto mula Date----------- hanggang Date-----------. Nakalakip ang photocopy ng aking ID, OR/CR, at lisensya ng rider. Lubos na gumagalang, ___________________________________ ___________________________________ [Buong Pangalan ng May-ari] [Pangalan ng Rider]
2. LTO Registration Renewal / Stencil / Emission Testing
English
Date----------- AUTHORIZATION LETTER Land Transportation Office I, [Owner’s Full Name], registered owner of motorcycle Plate No. [plate], MV File No. [number], authorize [Representative’s Full Name], holder of ID [ID number], to renew registration, stencil engine/chassis, undergo emission testing, pay fees, and receive documents on my behalf. Valid only for current renewal. Attached: photocopies of OR/CR and IDs. Sincerely, [Owner’s Signature over Printed Name]
Tagalog
Date----------- PAHINTULOT NA SULAT Land Transportation Office Ako si [Buong Pangalan ng May-ari], rehistradong may-ari ng motorsiklo Plaka Blg. [plaka], MV File No. [number], ay binibigyan ng kapangyarihan si [Pangalan ng Kinatawan], may valid ID [ID number], na ipa-renew ang rehistro, magpa-stencil, magpa-emission, magbayad at kunin ang mga dokumento sa ngalan ko. Wasto lamang sa kasalukuyang renewal. Nakalakip ang photocopy ng OR/CR at IDs. Lubos na gumagalang, [Lagda ng May-ari]
3. Claiming Plate Number, Sticker, OR/CR at LTO
English
Date----------- AUTHORIZATION LETTER LTO [Branch] I, [Owner’s Full Name], owner of motorcycle Plate No. [plate] / MV File No. [number], authorize [Representative’s Name] to claim the license plate, sticker, OR, and/or CR on my behalf. Attached: photocopies of my ID and OR/CR. Sincerely, [Owner’s Signature]
Tagalog
Date----------- PAHINTULOT NA SULAT LTO [Sangay] Ako si [Buong Pangalan ng May-ari], may-ari ng motorsiklo Plaka Blg. [plaka], ay pinahihintulutan si [Pangalan ng Kinatawan] na kunin ang plaka, sticker, OR at/o CR sa ngalan ko. Nakalakip ang photocopy ng aking ID at OR/CR. Lubos na gumagalang, [Lagda ng May-ari]
4. Deed of Sale or Transfer of Ownership
English
Date----------- AUTHORIZATION LETTER FOR DEED OF SALE To Whom It May Concern / LTO I, [Seller’s Full Name], registered owner of motorcycle Plate No. [plate], authorize [Buyer or Representative] to prepare, sign, and submit the Deed of Absolute Sale and all documents for ownership transfer at LTO. Valid only for this sale. Sincerely, [Seller’s Signature over Printed Name]
Tagalog
Date----------- PAHINTULOT PARA SA DEED OF SALE Kinaukulan / LTO Ako si [Buong Pangalan ng Nagbibili], rehistradong may-ari ng motorsiklo Plaka Blg. [plaka], ay pinahihintulutan si [Pangalan ng Bumibili o Kinatawan] na gumawa, pirmahan, at isumite ang Deed of Absolute Sale at lahat ng dokumento para sa paglipat ng pagmamay-ari sa LTO. Wasto lamang sa transaksyong ito. Lubos na gumagalang, [Lagda ng Nagbibili]
5. Borrowing Motorcycle (Personal Use Only)
English
Date----------- AUTHORIZATION LETTER To Whom It May Concern: I, [Owner’s Full Name], owner of motorcycle Plate No. [plate], allow [Borrower’s Full Name], holder of Driver’s License No. [number], to borrow and use my motorcycle for personal purposes only from [start date] to [end date]. Borrower is responsible for any violation or damage. Sincerely, [Owner’s Signature]
Tagalog
Date----------- PAHINTULOT NA SULAT Kinaukulan: Ako si [Buong Pangalan ng May-ari], may-ari ng motorsiklo Plaka Blg. [plaka], ay pinahihintulutan si [Pangalan ng Humihiram], may lisensya bilang [number], na hiramin at gamitin ang aking motor para sa personal na gamit lamang mula [petsa simula] hanggang [petsa tapos]. Sasagutin ng humihiram ang anumang violation o pinsala. Lubos na gumagalang, [Lagda ng May-ari]
6. Quick Letter for Checkpoints / Traffic Enforcers
AUTHORIZATION TO DRIVE MOTORCYCLE Owner : [Owner’s Name] Plate No. : [plate] Driver: [Driver’s Name] License No.: [number] I allow the above driver to use my motorcycle today. Date: Date----------- [Owner’s Signature] [Driver’s Signature] [Owner’s Contact] [Driver’s Contact]
7. Insurance Claim or Motorcycle Repair
Date----------- AUTHORIZATION LETTER To: [Insurance Company / Repair Shop] I, [Owner’s Full Name], owner of motorcycle Plate No. [plate], authorize [Representative’s Name] to file claim, bring motorcycle for repair, sign documents, and receive payment or repaired unit. Ako si [Buong Pangalan], ay pinahihintulutan si [Pangalan] na mag-claim at magpa-ayos ng motor ko. Sincerely / Lubos na gumagalang, [Owner’s Signature / Lagda]
8. PNP-HPG Motor Vehicle Clearance (For Buyer)
Date----------- AUTHORIZATION LETTER PNP Highway Patrol Group I, [Buyer’s Full Name], prospective buyer of motorcycle Plate No. [plate], Engine No. [engine], Chassis No. [chassis], authorize [Representative’s Name] to apply for and claim PNP-HPG MV Clearance. Ako, si [Pangalan ng Bumibili], ay pinahihintulutan si [Kinatawan] na kumuha ng clearance sa HPG. Attached: photocopies of IDs. Sincerely / Lubos na gumagalang, [Buyer’s Signature / Lagda]
Sample Authorization Letter for Motorcycle Use
[Your Full Name]
[Your Address]
[Date]
To Whom It May Concern:
I, [Your Name], the registered owner of a motorcycle with the following details:
- Make/Model: [e.g., Yamaha Mio 125]
- Plate Number: [ABC-1234]
- Engine Number: [123456789]
- Chassis Number: [987654321]
I hereby authorize [Authorized Person’s Name], of legal age and residing at [Address], to use my motorcycle, for the delivery services such as Grab or Lalamove or for personal use.
This authorization is valid from [Start Date] to [End Date], unless revoked earlier. Attached are copies of our valid IDs and motorcycle registration for reference.
Sincerely,
[Signature]
[Your Printed Name]
Conforme:
[Authorized Person’s Signature]
[Authorized Person’s Printed Name]
Tips When Making an Authorization Letter for Motorcycle
Conclusion
Making an authorization letter for motorcycle in the Philippines isn’t complicated. Whether it’s an authorization letter for using motorcycle, selling, borrowing, or renewing registration, just remember to include proper details and don’t forget to sign it. If you’re using it for Grab, Lalamove, Angkas, or Joyride, this simple document will save you time and keep your transactions legal and smooth.
