How to Write an Authorization Letter for PSA (Birth, Marriage, CENOMAR & Death Certificates)

Need someone else to process your PSA documents for you? Whether you’re abroad, busy, or simply unable to visit a PSA office, you can authorize a trusted person to do it on your behalf through an authorization letter. An authorization letter for PSA lets a trusted person process and claim your birth, marriage, death, or CENOMAR certificate on your behalf.

In this guide, you’ll learn how to write a valid authorization letter for PSA, the official requirements about PSA authorization letter, including ready-to-copy samples in both English and Tagalog, step-by-step instructions, and quick answers to common questions.

What is an Authorization Letter for PSA?

An authorization letter is a short-written document that gives another person legal permission to request or receive your PSA records. It’s commonly used when:

You’re working abroad or away from your hometown
You’re too busy or unwell to visit the PSA office
You need a family member or representative to handle your PSA request

This letter serves as official proof that you’ve given your consent which makes the process smoother, faster, and compliant with PSA’s identification rules.

Why Do You Need an Authorization Letter?

You’ll need one when someone else will:

Request a Birth Certificate
Get a Marriage Certificate
Claim a Death Certificate
Secure a CENOMAR (Certificate of No Marriage)

In short, if you can’t appear in person, this letter allows your representative to act on your behalf as long as both of you present valid IDs.

Authorization Letter Sample for PSA

Letter of Authorization For PSA PDF File Download

Authorization_Letter_PSA_English Word File Download

Authorization_Letter_PSA_Tagalog Word File Download

How to Write an Authorization Letter for PSA

Your letter should be short, polite, and clear. It must include:

Your full name and address
Your representative’s full name and address
The list of PSA documents to be requested
A clear statement authorizing your representative
Copies of valid IDs for both parties
Your signature (matching your ID)

Requirements For PSA Authorization Letter

Before you begin, prepare the following:

From the Document Owner (you):

One valid government-issued ID (e.g., Passport, Driver’s License, UMID, Voter’s ID, or National ID)
A signed authorization letter (handwritten or printed)
Photocopy of your ID (front and back)

From Your Representative:

Original and photocopy of their valid ID (Phil-Id)
Printed authorization letter
Your PSA appointment confirmation (if claiming through online booking)

Requirements for an Authorization Letter PSA

List of Accepted Valid IDs

When visiting the PSA, any of the following are accepted as valid proof of identity:

Philippine Passport
Driver’s License (LTO)
UMID (SSS/GSIS)
Voter’s ID or COMELEC Certificate
PRC ID
Postal ID
Pag-IBIG Loyalty Card
PhilHealth ID
Senior Citizen ID
PWD ID
Company or School ID (for those 18+)
Barangay ID with picture and signature
Philippine National ID (PhilID)

How to Use Authorization Letter for PSA Online Appointment

If you’re booking your appointment online, here’s what to do:

Step 1: Prepare the Authorization Letter

Use the format above and print or sign digitally. Make sure both your name and your representative’s name are spelled correctly.

Step 2: Go to the PSA Website

Visit www.psa.gov.ph. Click “Online Appointment” under Serbilis Outlet Services.

Step 3: Register or Log In

New users: Create an account with your name, email, and mobile number.
Existing users: Log in with your credentials.

Step 4: Choose the PSA Branch

Select the most convenient PSA outlet for your representative.

Step 5: Select the Document Type

Choose what you need birth, marriage, death certificate, or CENOMAR.

Step 6: Pick a Date and Time

Choose your preferred schedule and confirm your booking.

Step 7: Pay the Processing Fee

The fee is usually ₱365 per copy. You can pay via:
GCash
PayMaya
Credit/Debit Card
A confirmation email will be sent to you after payment.

Step 8: Give the Letter to Your Representative

Hand over your signed letter and photocopies of IDs. They’ll need to show these at the PSA branch.

Step 9: Representative Claims the Documents

Your representative should bring:

Printed appointment confirmation
Authorization letter
Valid IDs (both yours and theirs)
Payment receipt

Authorization Letter for PSA Online Appointment

Tips for a Smooth PSA Transaction

Use clean, readable paper for the authorization letter.
Sign the letter with the same signature that appears on your ID.
Make sure ID copies are clear and not cropped.
Remind your representative to double-check all details before leaving.
If you’re not available during delivery, assign an Authorized Person to Receive online using your PSA account.

Conclusion

Writing an authorization letter for PSA is simple and it saves time when you can’t go in person. As long as your representative has your signed letter, valid IDs, and a confirmed appointment, they can process your request quickly.

Whether it’s for a birth certificate, marriage record, CENOMAR, or death certificate, this small letter makes big tasks easy. So, if you’re away, busy, or need someone to handle it for you, follow this guide and your PSA documents will be in safe hands.

Frequently Asked Questions (FAQs)

Yes. Anyone aged 18 and above with a valid ID can represent you ideally a family member or trusted friend.

Notarization is not required unless specifically asked for, or if the letter involves legal matters.

Yes. Just make sure you list all documents in the authorization letter.

The PSA will not release the documents. Make sure both are ready before the appointment.

Yes. If you show up personally with your valid ID, you can still claim your documents.

We recommend assigning your Authorized Person right after payment, just in case you are unavailable to receive your PSA documents during delivery.

You can assign anyone who:

Is at least 18 years old
Will be available at the registered delivery address

Choose someone trustworthy and responsible to ensure your documents are received safely.

Your Authorized Person must present a valid ID from the list above to the courier during delivery.

Yes! Either you or your Authorized Person can claim the order. Make sure to have a valid ID ready to show the courier.