Effective Date: October 2025
Welcome to AuthorizationLetterPH.com your go-to resource for creating authorization letters in the Philippines. We believe that privacy should be easy to understand, so instead of long, confusing legal text, this policy is written in clear, simple language. It explains how we handle your personal information, especially when you use our Free Authorization Letter Generator Tool. By using our website and services, you agree to this Privacy Policy. If you don’t agree, you can stop using our site at any time though we hope you’ll stay because we’ve built this tool to make your life easier.
About Us
AuthorizationLetterPH.com is a free, informational website where users can:
- Learn how to write authorization letters.
- Access samples, templates, and guides for different situations.
- Use our Free Authorization Letter Generator Tool to instantly create and download their own letters in PDF or Word format.
We do not act as lawyers or provide legal advice. Instead, we provide educational content and practical tools to help you handle everyday tasks like PSA requests, bank authorizations, or document claims.
Information We Collect
We collect two types of information:
a) Information You Provide Voluntarily
When you use our website, you may choose to share:
- Names and IDs you enter into our Authorization Letter Generator Tool.
- Email addresses if you subscribe to our newsletter or contact us.
- Messages you send through our contact form.
b) Information Collected Automatically
Like most websites, we automatically gather:
- Device information (browser type, device model, operating system).
- IP address (for analytics and security).
- Usage data (pages visited, time on site, clicks).
- Cookies (small files stored on your device to remember preferences and improve performance).
How the Authorization Letter Generator Tool Works
Our tool is designed with privacy-first principles:
- In-browser processing: All the data you type (names, ID numbers, dates) is generated inside your browser.
- No permanent storage: We do not save or store any of the information you enter. Once you close the page, the data is gone.
- Secure downloads: You can instantly download your letter in PDF or Word format. These files are generated only for you.
- No background tracking: Your entered details are not sent to our servers.
This means you stay in control of your personal details at all times.
How We Use Your Information
Here’s what we do (and don’t do) with your data:
- To generate letters: The names, dates, and IDs you enter are only used to create your authorization letter on the spot.
- To improve our site: We use analytics to see which pages are popular, so we can improve content.
- To communicate: If you subscribe to our newsletter, we use your email to send updates, tips, or new templates.
- To run ads: We may display ads (Google AdSense) to support the free tool and resources.
We never sell your personal data.
Sharing of Information
We keep your data safe, but in some cases, we work with trusted partners:
- Analytics Providers: Google Analytics helps us see which guides and tools are most useful.
- Advertising Platforms: Google AdSense may use cookies to serve relevant ads.
- Email Services: If you sign up for our newsletter, your email will be stored securely with our email provider.
We only share minimal data necessary for these services.
Cookies and Tracking
Our site uses cookies to:
- Remember preferences.
- Improve site speed.
- Measure traffic through Google Analytics.
- Show relevant ads through Google AdSense.
You can disable cookies anytime in your browser settings.
Your Privacy Rights
Under the Data Privacy Act of 2012 (Philippines) and general privacy standards, you have the right to:
- Access: See what personal information we have about you.
- Correct: Fix or update inaccurate details.
- Delete: Request deletion of your data (e.g., unsubscribing from emails).
- Withdraw Consent: Stop receiving newsletters or ads.
- Opt-Out: Block cookies or targeted advertising.
To exercise your rights, just email us (contact info at the end).
Data Retention
We only keep information for as long as necessary:
- Data entered into the Authorization Letter Tool: Not stored at all.
- Emails for newsletter subscribers: Stored until you unsubscribe.
- Analytics data: Kept in aggregate, non-personalized form.
Data Security
We take your privacy seriously:
- We use secure hosting servers.
- We regularly update our systems for safety.
- We don’t permanently store sensitive personal information (like government ID numbers).
Still, please remember: no website is 100% secure. Only enter the information necessary for generating your letter.
Use by Children
AuthorizationLetterPH.com is intended for adults managing personal, school, or work-related documents. We do not knowingly collect data from children under 13 years old.
Links to Other Sites
We may link to government sites (e.g., PSA, SSS, DFA) or other references. We are not responsible for their privacy practices, so please review their policies separately.
Updates to This Privacy Policy
We may update this policy from time to time. If we make significant changes, we’ll post a notice on the homepage or update the “Effective Date” above.
Contact Us
If you have any concerns about this Privacy Policy or your data, you can contact us:
📧 Email: support@authorizationletterph.co
Website: Contact Us Page
We’ll respond within 5–7 business days.