Authorization Letter to Claim Salary Free Samples

ByAdmin

Can’t go to the office or barangay to receive your salary? Don’t worry. With a properly written authorization letter to claim salary, you can authorize a trusted person to claim your paycheck or wages on your behalf. This simple document helps you avoid delays, prevents miscommunication, and ensures that your salary is released smoothly whether it’s from your office, barangay, company HR, or any government agency. Below, we break down how it works and give you free templates in pdf and word format and also free samples that you can copy and can use right away.

What Is an Authorization Letter to Claim Salary?

An authorization letter to claim salary is a written permission letter that allows another person to collect your salary, back pay, last pay, or TUPAD wages for you.

Authorization Letter to Claim Salary

It acts as your official approval recognized by:

  • HR departments
  • Company payroll officers
  • Barangay offices
  • DOLE regional offices
  • Government payout partners (GCash, remittance centers, etc.)

As long as the letter is clear and you provide valid IDs, it is legally accepted in the Philippines.

Why You Need an Authorization Letter 

You may need an authorization letter to claim salary if:

  • You are  sick or recovering or resting at home.  A representative can claim your salary.
  • Many employees who go to the other province or travel abroad use an authorization letter to claim their pay.
  • If you worked in the Philippines before leaving, your back pay or last salary might still be pending.
  • Companies usually release back pay, 13th-month pay, and final salary on a later date. If you can’t return, you can authorize someone.
  • DOLE and barangays accept simple authorization letters plus IDs.
  • You’re too busy or your work schedule doesn’t match HR hours. Shift work, overtime, or tight schedules often make personal claims impossible.

Is an Authorization Letter Valid in the Philippines in 2026?

Yes. It remains valid as long as the letter clearly identifies:

  • You (the employee)
  • Your representative
  • The salary being claimed
  • Attached photocopies of IDs
  • Your signature

No new law for 2026 changes this. Notarization is optional, not required by default.

Requirements for Claiming Salary Through a Representative

To avoid issues with HR or barangay staff, prepare these:

Required Documents

  • Authorization letter (signed)
  • Your valid government-issued ID
  • Representative’s valid government-issued ID
  • Supporting documents (only if the company needs them)

Optional but Helpful

  • Company ID
  • Witness signatures
  • Contact number
  • Reason for absence

When Notarization Is Needed

You don’t need a notarized letter for basic salary claims.
However, it is recommended for:

  • Large back pay releases
  • Resignation final pay
  • Salary disputes
  • High-value checks

Notarization costs around ₱200–₱500 depending on location.

How to Write an Authorization Letter to Claim Salary?

Here’s the easiest method to write your letter:

Step 1: Start With Your Personal Details

Include:

  • Full name
  • Full address
  • Contact number
  • Date

Step 2: Address the letter

You may write “To Whom It May Concern” unless your company or barangay needs a specific name.

Step 3: State the Authorization Clearly

Mention:

  • Who you are
  • Who you authorize
  • What salary or pay they will claim

Step 4: Identify the salary details

Examples:

  • “November 2026 salary”
  • “Final pay upon resignation”
  • “Back pay including 13th-month pay”

Step 5: Attach valid IDs

Most companies won’t accept your letter without IDs.

Step 6: Sign the letter

Your signature must match your ID.

Step 7: Provide witnesses (optional)

Adding witnesses makes your letter stronger.

Ready To Use Authorization Letter Word Templates

Download Word File

Sample Authorization Letter to Claim Salary

[Your Full Name]

[Your Complete Address]

[Your Phone Number / Email]

[Date]

To Whom It May Concern:

SUBJECT: AUTHORIZATION LETTER TO CLAIM SALARY

I, [Your Full Name], am writing to formally authorize [Representative’s Full Name], of legal age, to claim and receive my salary on my behalf from [Company/Employer Name]. This includes signing any documents, payroll sheets, or acknowledgment receipts required for the release of my salary.

The salary covered by this authorization includes:

Type of Salary: [Monthly Salary / Back Pay / Final Salary / 13th-Month Pay]

Salary Period: [e.g., November 2026]

Purpose: I am unable to claim my salary due to [state reason: illness, travel, work schedule, being abroad].

Attached are the photocopies of our valid government-issued IDs for verification.

This authorization letter is valid until [date] or until revoked in writing.

Thank you for your assistance.

Sincerely,

____________________________

[Your Signature]

[Your Printed Name]

Witnesses:

1. _________________________

2. _________________________

Short Authorization Letter to Claim Salary 

Perfect for companies that prefer short letters.

[Date]

I, [Your Name], authorize [Representative’s Name] to claim my salary for [Month/Year] from [Company Name]. Attached are our valid IDs.

Signed,

[Your Signature]

[Your Printed Name]

Tagalog Authorization Letter to Claim Salary 

[Buong Pangalan Mo]

[Address Mo]

[Petsa]

Sa Kinauukulan:

PAHINTULOT SA PAGKUHA NG SUWELDO

Ako po si [Your Name], may sapat na gulang, at nakatira sa [Your Address]. Pinapahintulutan ko si [Representative’s Name] na kunin at tanggapin ang aking [suweldo / back pay / huling sahod / TUPAD salary] para sa [Month/Year] mula sa [Company/Barangay/DOLE].

Pinahihintulutan ko rin siyang pumirma ng anumang dokumento na kailangan para sa pag-release ng sahod.

Nakalakip dito ang photocopy ng aming valid government-issued IDs.

Maraming salamat po.

Lubos na gumagalang,

_________________________

[Lagda at Pangalan]

Authorization Letter to Claim Back Pay Salary (Philippines)

[Your Full Name]
 [Your Address]
 [Email Address]
 [Phone Number]
 [Date]

[Company Name]
 [Company Address]

To Whom It May Concern:
 Subject: Authorization to Claim Back Pay and Remaining Salary Balance

I, [Your Full Name], of legal age, Filipino, and a resident of [Your Address], hereby authorize [Authorized Person’s Full Name], holder of [ID Type and Number], to claim my back pay, remaining salary balance, and any related documents from [Company Name].

This authorization is issued because [reason]. The authorized person may sign receipts, quitclaims, and any necessary forms for the release of my back pay.

Attached are photocopies of our valid IDs for verification.

Thank you.
Sincerely,
[Your Full Name]
 [Your Signature]

Authorization Letter to Claim Back Pay SalaryDownload

Requirements for Claiming Back Pay

  • Signed authorization letter
  • Photocopy of your valid ID (with signatures if required)
  • ID of authorized representative
  • Employment proof (contract, payslip, certificate)
  • Back pay computation sheet (if available)
  • Notarization (recommended but not required)

 Special Power of Attorney (SPA) to Claim Last Salary After Resignation

REPUBLIC OF THE PHILIPPINES )
CITY/MUNICIPALITY OF [City] ) S.S.

SPECIAL POWER OF ATTORNEY

KNOW ALL MEN BY THESE PRESENTS:

I, [Your Full Name], of legal age, Filipino, single/married, and a resident of [Your Address], do hereby appoint and authorize [Authorized Person’s Full Name], of legal age, Filipino, and a resident of [Authorized Person’s Address], as my true and lawful Attorney-in-Fact.

My Attorney-in-Fact is authorized to claim my last salary, final pay, and any related documents from [Company Name], including signing quitclaims, receipts, and forms as required.

This SPA is issued because [reason].

IN WITNESS WHEREOF, I have hereunto set my hand this [Date], in [City/Municipality], Philippines.

[Your Full Name]
 Principal

SIGNED IN THE PRESENCE OF:
Witness ____________________
Witness ____________________

ACKNOWLEDGMENT

(Complete notarial section as required by local Notary Public.)

SPECIAL POWER OF ATTORNEY (SPA) to Claim Last Salary After ResignationDownload

Requirements for Claiming Last Salary

  • Notarized SPA (required)
  • IDs of both parties
  • Proof of resignation (resignation letter, acceptance)
  • Clearance form
  • Quitclaim (if needed)

Authorization Letter to Claim TUPAD Salary (Philippines)

[Your Full Name]
 [Your Address]
 [Email Address]
 [Phone Number]
 [Date]

Department of Labor and Employment (DOLE)
 [DOLE Office Address]

To Whom It May Concern:
 Subject: Authorization to Claim TUPAD Salary Payout

I, [Your Full Name], a TUPAD beneficiary with Reference No. [Reference Number], hereby authorize [Authorized Person’s Full Name], my [relationship], holder of [ID Type and Number], to claim my TUPAD salary payout.

They may sign receipts, attendance sheets, or any documents required for the payout.

This authorization is issued because [reason].

Attached are photocopies of our valid IDs (with signatures).

Thank you.
Sincerely,
[Your Full Name]
 [Your Signature]

Authorization Letter to Claim TUPAD Salary (Philippines)Download

Requirements for Claiming TUPAD Salary

  • Signed authorization letter
  • Beneficiary ID (with three signatures on photocopy)
  • Authorized person’s ID
  • TUPAD reference number
  • Notarization not required (unless local office requires it)
  • Must be claimed within the scheduled payout period

Authorization Letter to Claim Salary Check (Philippines)

[Your Full Name]
 [Your Address]
 [Email Address]
 [Phone Number]
 [Date]

[Company Name]
 [Company Address]

To Whom It May Concern:
 Subject: Authorization to Claim Salary Check

I, [Your Full Name], employee of [Company Name] with Employee ID [Employee ID], authorize [Authorized Person’s Full Name], holder of [ID Type and Number], to claim my salary check for the period [Salary Period].

This authorization is issued because [reason]. Attached are photocopies of our valid IDs.

Thank you for your assistance.
Sincerely,
[Your Full Name]
 [Your Signature]

Authorization Letter to Claim Salary CheckDownload

Requirements for Claiming Salary Check

  • Authorization letter
  • Valid IDs of both parties
  • Employee ID or proof of employment
  • Notarization if required by employer
  • Bank may require ID from the representative during encashment

Special Salary Templates (Back Pay, Last Pay, TUPAD)

Authorization Letter to Claim Back Pay Salary

I authorize [Name] to claim my back pay, remaining salary balance, and related documents from [Company Name].

Authorization Letter to Claim Last Salary (After Resignation)

I authorize [Name] to claim my last salary and final pay after my resignation effective [Date].Authorization Letter to Claim TUPAD Salary

I authorize [Name] to claim my TUPAD salary payout on my behalf. They may sign attendance logs, acknowledgment receipts, or required papers.

Authorization Letter to Claim Salary Check

I authorize [Name] to receive my salary check and sign any receipt needed for its release.

Common Mistakes to Avoid When Writing an Authorization Letter

  • Missing IDs: HR will not process your representative without IDs.
  • Wrong or incomplete names: Use full legal names as shown on IDs.
  • Not specifying the salary period: Avoid writing “my salary.” Always write “ January 2026 salary.”
  • No signature: Unsigned letters are invalid.
  • No reason stated: Even a simple reason helps approval.
  • No contact number: HR might need to confirm details.

Conclusion

With the right authorization letter to claim salary, you can avoid stress, delays, and unnecessary travel. Whether you need someone to claim your monthly salary, back pay, remaining salary, final salary, TUPAD salary, or even a salary check, your trusted representative can do it for you safely and legally. This guide provides clear instructions and ready-to-use templates to help every Filipino OFWs, employees, resigned workers, and TUPAD beneficiaries claim their salary smoothly and without hassle.

Frequently Asked Questions (FAQs)

Yes, most companies accept scanned or emailed letters, especially for OFWs.

Yes, if documents or IDs are incomplete.

Not automatically. Only for large amounts or if the employer requests it.

No, ID verification is mandatory.

No, most HR departments require representatives to be at least 18.

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